Specialized training and planning consists of several important processes including preparedness and response, by which first responders make the most effective use of often-limited resources. An effective training program requires that training be founded on a realistic and current planning basis. Additionally, the training must be validated against roles and responsibilities of the client organization utilizing available resources.
An essential element of any training program is the final validation of all of the subordinate elements of the organization; hence, the requirement to review and validate the clients overall “Standard Operating Procedures” (SOP).
2.1 Aim and Scope
The aim of the proposed training project is to develop appropriate training and to conduct training for the client.
- The scope of the proposed project will encompass the following:
- Finalize the scope of the specific training programs.
- Identify gaps in existing training programs.
- Develop a holistic training program for comment.
- Present the draft training program to the client for review.
- Receive, review and action comments on draft programs.
- Produce a final draft of the programs for validation.
- Develop training materials.
- Deliver training.
2.2 Project Tasks
It is proposed that this project be conducted as three separate, but mutually supportive phases:
- Phase 1 – Review of the clients training requirements.
- Phase 2 – Development of identified training programs.
- Phase 3 – Delivery of specific training programs.
This proposal is based on the assumptions that:
- A current planning basis for planning exists.
- The client will support this project with its own resources for training facilities.
2.4 Client Involvement
From experience, GRI has learned that client involvement throughout the training cycle is critical to its ultimate success. The sooner the client becomes a stakeholder and assumes ownership of the product, the greater the degree of success that is achieved. For the training process to be successful, the active involvement of the client and associated stakeholders throughout the project is essential. This approach must obviously be balanced with the requirement to meet any future milestone dates provided by the client.
The initial consultation between GRI and the client is arguably the most important part of the project. This consultation serves a number of purposes:
- It is the first opportunity for client and contractor to communicate.
- It defines how the training project will be conducted.
- It is the first step in the client assuming ownership of the project.
- It allows for the finalization of the scope of work and training curriculum.
Optimizing the final product is in everyone’s best interest and will be the focus of the initial communication. Globe Risk International proposes the following topics be part of start-up consultation on scope of work:
- Confirmation of all the identified training program requirements.
- Identification of training topics to be addressed.
- Roles and responsibilities of the client attendees
2.6 Training Overview
The entire training project will be conducted as a multi-task project, with subject matter instructors being assigned individual responsibility for the various training tasks. A Chief Instructor will be nominated and shall ensure that interrelated tasks are completed in an efficient manner and that the overall delivery of the training is completed on time and to budget. At each stage of the training, client review will be solicited to ensure that the individual elements of the training are acceptable before they are integrated into the subsequent training program.